ERP for College Management: How Technology Can Simplify Academic Procedures
Enterprise Resource Planning (ERP) software is becoming increasingly popular among small and large multi-college institutions for good reason. Education ERP software allows an institution to use a system of applications that manage different operation processes while still communicating with each other effectively since it uses a single database and user interface. This type of college management system can be extremely beneficial for educational institutions as it can help to improve efficiency and optimize operations.
Earlier, educational institutions faced many difficulties or challenges, such as being unable to interact in real-time with different departments, and the admin office, working from paper files, communicating with students to keep them updated, keeping financial records accurate, and not having up-to-the-minute student profiles. Unlike the corporate world, educational institutions are still not aware of how college ERP software can streamline all their processes. However, simplifying back-end processes can bring multiple benefits.
Now, let’s understand how the online college management system SaaS (Software as a service) has changed the overall game.
- Simply the Data Management
The first step of a student’s journey through the higher education process is the admissions process. In the past, hard-copy applications had to be filled out and submitted, which required a lot of time and resources to filter through all the student applications. However, those days are gone now. The college ERP software is geared towards the whole process of online applications. The admission process from application submission and payment of fees, to interview date notification and admission status can all be done online, making the process more accessible to students from a wider geographical area. In a nutshell, the student life cycle process from admission to graduation is managed by the college management solution online. One of the biggest advantages of education ERP software solutions is that they are flexible and can be customized to an institution’s needs. They don’t come as a one-size-fits-all package, but colleges or institutions can choose which modules they want.
- Simplify the student-teacher communication
The college management system allows your institution to manage both online and offline exams. With the digital syllabus, teachers or professors can select exam questions to add to the online or offline exam question paper or create new ones directly from the online or offline exam module. This makes it easy to create exams that are tailored to your course material and ensure that all students have access to the same questions.
Preparing for online exams as a teacher or professor can be done by creating an exam schedule for students, crafting question papers, and inputting the answer key for objective questions in the exam. If the exam is entirely objective-based, professors or teachers don’t have to waste time assessing every answer sheet since the software will do it for them. This is because the software will assess the multiple-choice or definite answers with the answer key fed into it.
- Data Security
Cloud-based education ERPs are becoming increasingly popular since they offer a number of advantages in terms of cost and security. When data is stored on-premise, the cost and technology requirements are much higher since the system must be developed in-house. Cloud providers have their own data security firewalls in place and continuous upgrades happen to keep all data secure. Furthermore, multiple backups ensure that student and administrative data are never lost. Login credentials and role-based permissions provide further security levels since all data is not available to everyone.
Since data is stored in the cloud, the institution’s ERP can be accessed anywhere and on any device. This makes it incredibly convenient for employees and students who need to use the system while they’re out and about. Moreover, a cloud-based College ERP can be integrated with a mobile app to allow certain functions to be performed even from a smartphone. This way, users can take care of tasks even when they’re on the go.
- Reduce the cost
In order to maintain a high-quality and progressive education system, institutes must be willing to implement unique and effective methodologies. Moreover, they need to be able to let go of ineffective practices that could be hindering institutional performance. However, more often than not, it is the administrative department that suffers the most under the increased workload. If institutes were to integrate suitable tools that fit their needs, it would help streamline a majority of the exhausting tasks.
ERP software is a great tool for connecting different systems into one user-friendly platform. After the data is collected, it can be shared with different departments easily. This tool also eliminates the need for hours of manual labour, reduces errors, and speeds up all processes. As a result, it increases efficiency and decreases operating expenses.
Camu Digital Campus is one of the best cloud-based college ERP software that is helping institutions to upgrade the education system digitally and streamline the processes efficiently and effectively. If you want to know more about their product range and services, book their online demo or visit the website.